BOARD MEMBERS PRESENT
Ellyn Wynne President
Frank Crum Vice President
Jason Brock Treasurer
Randy Karalus Operations/Facilities Committee
Kalei Diehl Membership Chair
AJ Dunn Pool Manager
Stephanie Crum Social Media Chair
The Secretary position is currently vacant.
OTHER ATTENDEES
Tracey Cesario Recording Secretary
I. CALL MEETING TO ORDER
Ms. Wynne called the meeting to order at 7:22 p.m., noting a presence of quorum.
II. REPORTS OF OFFICERS AND COMMITTEES
President’s Report—Ms. Wynne reported that the signage and backflow test still need to be done. She stated that the monthly notes are up-to-date. The power-washing quotes have been collected for the Board to consider. Landscaping has been done around the pool and looks great.
(M) Mr. Brock moved to approve the contract with Elite Rescue Powerwash & Lawncare, LLC. to power-wash the pool deck, under the pavilion and the pool furniture at a cost of $705. The motion was seconded by Ms. Wynne and it passed unanimously.
(M) Ms. Wynne moved to re-instate the Memorial Day potluck with the swim club providing hamburgers, hotdogs and buns. The motion was seconded by Mr. Crum and it passed unanimously.
The Board further discussed the calendar to include: end of school party, Memorial day party, Board member/lifeguard appreciation day, labor day party and doggie dip day plus adult sip & dips (number TBD) and a teen party, which is dependent on someone to organize it.
Vice President’s Report— Mr. Crum reported that the apartment is in good shape. They still need to fix the attic stairs and fix the drywall. The HVAC seasonal check will be completed this week. A copy of the lease was provided for the Board members in the shared google folder for the apartment.
Treasurer’s Report—Mr. Brock reported that currently the checking holds $41,533, which did not include the most recent rent payment of $1300 or the recent deposit of $19,453 from membership renewals. The savings currently holds $67,974. There is still approximately $7750 being held in Cheddar Up, ear-marked for swim lessons and lifeguard camp. Taking all this into account, the assets total $136,710.
It was noted that a third lifeguard will need to be hired for when the pool is busy. Mr. Crum stated that they need to review the hourly rates for the lifeguards with Mr. Dunn. He noted that returning guards get a $0.50 bump and with pool op certification an additional $0.50 bump.
Verizon Phone Update—The land lines are up and running with a little static and the new phones are working well. (The phone is seasonal from May to September.)
Insurance—The Club is shopping around for possible new insurance coverage but are keeping the current company Allstate, noting that it is difficult to find a company to insure an old pool with a diving board.
Tree Work—Pruning and trimming of trees around the pool fence was completed at a cost of $3500 and looks really nice.
Mr. Brock reminded Ms. Wynne that she needs to get a new debit card.
Internet—The internet cost of $92 per month is purchased for use in the residence and for the pool as well. This is needed to runs the security cameras and pool pass machine.
Clocks—The clocks required by law for the pool were purchased from Uline and have arrived.
The $25 per year business registration fee for the state was paid. A reimbursement of $31.80 was made to Mr. Karalus for chemicals for the pool. Mr. Brock reviewed some additional expenses from his treasurer’s report, which was provided for the Board to review prior to the meeting.
Future Projects—A report of potential future projects was provided to the Board for consideration. The projects were listed in the order of importance.
Membership Chair’s Report—Ms. Diehl reported that there were 10 terminations, 103 full memberships paid and a few possible seasonal memberships. Currently there are 3 inactive memberships, and 19 people have yet to pay or respond. The general consensus of the Board was to cap the membership at 150 members. Ms. Diehl stated that she will offer 3 seasonal memberships to cover the 3 inactive memberships and then the Board can determine at the June meeting how many additional members to accept.
It was reported that there was a $500 donation from Lake Jackson Fire and Rescue to use for low-income families.
Operations/Facilities Report—Mr. Karalus reported that the water is on and has been checked. He saw no leaks immediately. The sinks and toilets are fine and the showers will be tested next. The hot water heater will be on soon. The cover is off the pool. They need volunteers to roll the cover up after it dries but before the next rain. Mr. Karalus noted that there is still a list of projects to be done. There is a sign that needs to be done by Mr. Dunn. For the skimmers, the company needs additional information before they can give an estimate on the repair. He provided a large list of items to be done in the March meeting notes. There are two pole lights around the pool deck that need to be fixed. Mr. Brock agreed to get the numbers on the poles to determine if they are county lights or belong to Oakridge. Mr. Karalus stated that the first chemical delivery needs to be as soon as possible. Mr. Dunn agreed to do inventory on the supplies that they have and provide a list of what needs to be purchased. Mr. Karalus reported that he would “shock” the pool tonight. The multi-port for the baby pool and the ladder treads need to be addressed. Also, he recommended purchasing fiberglass kits to repair the pool tables (not budgeted).
Pool Clean-Up—The pool clean-up to get ready for the opening will involve setting up tables and chairs after the power-washing has been complete, cleaning the bathrooms, cleaning the fridges, mowing, pulling weeds, cleaning out the firepit, putting trash bags in all the receptacles, cleaning the grill, sweeping/blowing the parking lot of debris, putting the umbrellas out and possibly cleaning them and finally picking up trash around the tree line. There will be a sign-up sent out to the membership for the furniture moving with the power-washing.
Pool Manager’s Report—Mr. Dunn provided a spreadsheet for the Board to review. He stated that the lifeguard training is planned for May 8 and 9, 2024. New guards will be trained on May 11, 2024. Renewal will be on May 18, 2024 for returning guards. He has sent an email out asking if any returning guards would be interested in pool operations training but no one has responded. Mr. Dunn stated that he has 23 guards interested. He has not been able to get the Red Cross certification because he needs a certificate of insurance from Allstate with the exact wording listed in the email he provided prior to the meeting.
Social Chair’s Report—Ms. Dunn reported that Duck Donuts will be on the property on June 17, 2024 from 8 a.m. to 12 p.m. Ms. Wynne asked that she remind them to bring coffee to go with the donuts.
Secretary Position On the Board of Directors—Tracey Cesario was present at the meeting as she was interested in joining the Board to help record the meeting minutes.
(M) Ms. Diehl nominated Tracey Cesario to fill the role of Secretary on the Board of Directors. The nomination was seconded by Ms. Wynne and it was adopted unanimously.
III. ADJOURMENT
Ms. Wynne adjourned the meeting at 8:36 p.m.
The next scheduled meeting will be held on May 14, 2024 at 7 p.m. at the pool. The next official Board meeting will be held on June 5, 2024 at 8 p.m. at the pool.
Calendar of Events (tentative)
Memorial Day/Opening Day Potluck—May 27, 2024
End of School Party—June 8, 2024.
Board Member/Lifeguard Appreciation Day—TBD
Labor Day Party—September 1, 2024
Doggie Dip Day—September 2, 2024
Adult Sip & Dips—TBD
Teen Party—TBD (and dependent on someone to organize it)
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